Kwindawo ezikhawulezayo zomsebenzi ozinzileyo, ukuba nendawo elungelelanisiweyo nekhuselekileyo yokugcina amaxwebhu kubalulekile ekusebenzeni nasekuhlawuleni. Ikhabhathi yethu yefayile ye-GAFO iyilelwe ngokucetyiswayo ukulungisa ezi mfuno, ibonelela ngesisombululo esisebenzayo nesinokuthenjwa ukuze kugcinwe amaxwebhu ngeendlela ezahlukeneyo, kubandakanya iiofisi, izikolo, amathala eencwadi, kunye namaziko onyango. Ngogxininiso khuseleko, umbutho kunye nokuhamba, le khayithi yiyongezelelo egqibeleleyo nakweyiphi na indawo yokusebenza ejonge ukulungisa indawo yokugcina amaxwebhu.
Kutheni ukhetha iKhabhinethi yethu yeFayile yeFayile?
Nokuba usebenzisa iifayile ezibuthathaka, amaxwebhu abalulekileyo, okanye izixhobo ze-elektroniki, iKhabhinethi yethu iyakhiwe ukuyiphatha yonke. Vumela'Ukufuphi Jonga kwiimpawu zenza le phepha leKhabhinethi ibaluleke kakhulu kwi-asethi yendawo yokusebenza.
Iimpawu eziphambili zeKhabhinethi yokuGcina iFayile
I-1. Uyilo olukhuselekileyo, olukhuselekileyo lokusetyenziswa okungapheliyo
Yakhiwe ngesikhephe esiqinileyo sensimbi, le khayithi inikiwe inyanzeliswa imfuno yokusetyenziswa kwemihla ngemihla kwiindawo zokuxakeka. Ukwakhiwa kwayo okomoya kwenza ukuba kunganyangeki ukunxiba kunye nokukrazula, ukuqinisekisa ukuba ixesha elide lexesha elide nokuba liphathwa rhoqo. IKhabhinethi ikwanika ikhuselekileIndlela yokutshixa Emnyango, onceda ukukhusela iifayile eziyimfihlo okanye ii-asethi ezixabisekileyo. Eli nqaku lokhuseleko libaluleke ngokukodwa kwimisebenzi yemisebenzi elawula ulwazi olubuthathaka, ezinje ngezibhedlele, iifemu zomthetho kunye nezikolo.
2. Iishelufa ezinokulungiswa ezinamagqabi anenombolo zoMbutho oLungileyo
Ngaphakathi, iKhabhinethi inamandla ezisherves ezininzi ezinokulungiswa ezinokwenziwa zilungiselelwe iintlobo ngeentlobo kunye nobukhulu beefayile, ii-Binders kunye neefolda. Isheferi nganye ityhilwe ngaphandle kwezahlulo ezizezinye, ezinceda ukugcina amaxwebhu ngendlela elungelelanisiweyo, esengqiqweni. Ngokufaka i-Slot nganye, iKhabhinethi yenza ukuba kube lula ukufumana iifayile ezithile ngokukhawuleza, ezothususiweyo ixesha kunye nokunciphisa ukuphoxeka kokukhangela kwizitavu ezingekhoyo. Eli nqaku lilulungele iimeko ezinomvuzo oxwebhu oluphezulu, ezinjengeefemu ze-Akhawuntingi, amasebe e-HR, kunye neeofisi zolawulo.
I-3. Iidrafti ezinzima zokuhamba kunye nokuguquguquka
IKhabhinethi yethu yokuGqibela iFayile ixhotyiswe ngamavili amane ahlala ixesha elininzi, ukuvumela ukuba uyisuse kwigumbi elinye ukuya kwelinye. Amavili enzelwe ukuntywila okuhle, ukuqinisekisa ukuba iKhabhinethi ingahanjiswa ngokulula, nokuba ilayishwe ngokupheleleyo. Amavili amabini afika ngeendlela zokutshixa ukuze agcine isikhululo sekhabhiti kwaye sizinze xa kufuneka. Olu phawu lokuhamba luluncedo ngokukhethekileyo kwimisebenzi yendawo yokubekwa kwamandla okanye ezo rhoqo ziphinda ziphinde ziphinde ziphinde ziphinde ziphinde ziphinde ziphinde ziqwalaselwe, njengamagumbi enkomfa, izikolo, kunye neendawo ezisebenzisanayo zeofisi.
I-4. Iipaneli ezingena ezikhundleni zoKhuseleko lweXwebhu kunye nomoya
Umoya ofanelekileyo yinto ebaluleke kakhulu yokulondolozwa kwamaxwebhu, njengoko ithintela ukwakha komswakama okunokukhokelela ekubumbeni okanye ekwirili kumaphepha ephepha. IKhabhinethi yethu ineephaneli ezinamacala asecaleni ezivumela ukuba kuvunyelwe umoya oqhubekayo, ukunciphisa umngcipheko wokwenzakala komswakama. Olu luyilo lwenza ukhetho oluhle kakhuluukugcina oovimba okanye iirekhodi ezibalulekileyo kwixesha elide. Ukongeza, uvelwano luluncedo xa ugcina izixhobo ze-elektroniki, njengoko kuthintela ukungahambi kakuhle kwaye kuqinisekisa ukuba izixhobo zigcinwa ngokukhuselekileyo kwiimeko ezifanelekileyo.
5. Ulawulo lwe-Cable oluDibeneyo lokugcina izixhobo
Ngelixa ikakhulu yenzelwe iifayile, le bhayibha ikwamkela ukugcinwa kwezixhobo ze-elektroniki ezinje ngeelayini, iitafile, kunye nezinye izixhobo eziphathwayo. Ishalofini nganye inenkqubo yolawulo lwentambo enceda ukugcina iintambo zamandla zihlelwe kwaye ziphume endleleni. Oku kubaluleke ngakumbi kumaziko emfundo okanye amaziko oqeqesho apho izixhobo ezininzi zigcinwa kwaye zihlawulwe ubusuku bonke. Ngenkqubo yentambo elungelelanisiweyo, unokukuphepha i-clutter yeengcingo ezijikelezileyo kwaye wenze inkqubo yokutshaja ikhuseleke kwaye isebenze ngakumbi.
I-6. Ingaphakathi le-6
Ikhabhathi yethu yeFayile ye-GET yenzelwe ukubamba inani elikhulu leefayile okanye izixhobo ngaphandle kokulalanisa kwi-Scection. Ingaphakathi le-interbage ibonelela ngegumbi elininzi lamaxwebhu ayimfuneko, izixhobo kunye nezinto ezinikezelweyo zeofisi. Ngokudibanisa iimfuno zakho zokugcina kwicandelo elinye elilungelelanisiweyo, ungayinciphisa i-cultter yedesika kwaye udale upose ngakumbi,Ukujonga indawo yokusebenza.
Izibonelelo zokusebenzisa iKhabhinethi yokuGcina iFayile
1. Ukuphucula umbutho kunye nokufikeleleka
Ngesakhiwo sayo esakhiweyo kunye neenombolo ezahlukeneyo, le khabhinethi ivumela umbutho ochanekileyo, owenza kube lula ukugcina umkhondo wamaxwebhu abalulekileyo. Oku kuphuculwe ukufikeleleka kuyakhawuleza ukusebenza kwemihla ngemihla kwaye kunciphisa ixesha elichithwe ukukhangela iifayile ezingalunganga. Nokuba ngaba iirekhodi zabathengi, iingxelo zonyango, okanye amaphepha e-Uluhlu, ukuba nendawo ezinikezelweyo ukugcina yonke into nge-odolo inokwenza umahluko obalulekileyo kwimveliso.
2. Ukuphucula ukhuseleko kunye nemfihlo
IKhabhinethi'Umnyango ofikelelekayo ubonelela ngomaleko ongezelelweyo wokhuseleko, ukuqinisekisa ukuba ulwazi oluyimfihlo luhlala lukhuselwe. Oku kubalulekile kumaziko athabatha izixhobo ezibuthathaka, ezinje ngeerekhodi zesigulana, izivumelwano zabathengi, okanye iingxelo zemali. Ngokolungela amaxwebhu kwikhabinethi epholileyo, unokukhusela umbutho wakho'Ubumfihlo kunye nokugcina ukuthotyelwa kwemigaqo yokhuselo lwedatha.
I-3. Ukuncitshiswa kwendawo yokusebenza
Indawo yokusebenzela elungelelanisiweyo iqinisekisiwe ukukhulisa imveliso kunye nokugxila. Ngokugcina iifayile kunye nezinto ezikwikha ikhabhinethi, unokuyila indawo exabisekileyo yedesika, ukudala i-COCRARE kunye nemeko efanelekileyo yomsebenzi. Olu kuncitshiswa kukwazisa i-ofisi yakho ye-ofisini yakho kunye nengcali, yenza umbono ofanelekileyo kubaxumi kunye neendwendwe.
I-4. Ukuhamba ngokushukumisa kwimimandla yomsebenzi eshukumayo
Ngeendawo zokusebenza ezihlala zifuna ukuhambisa iifayile okanye izixhobo phakathi kwamasebe, amagumbi okuhlangana, okanye amagumbi okufundela, le khayidi'Inqaku lokuhamba libalulekile. Qengqeleka iKhabhinethi kuphela apho ikhoyo khona'sukufuneka kwaye utshixe amavili endaweni. Ukubonelelwa ngokuqatha kubonelelwe ngamavili enza ukuba le Seshini ilungele ezikolweni,indawo yokusebenza, okanye nasiphi na isimo apho bhetyebhetye kubalulekile.
5. Ukulondolozwa kwamaxwebhu abalulekileyo kunye nezixhobo
Ngokuthintela ukwakha komswakama kunye nokubonelela ngolawulo lweCaby, le khabhinethi inceda ukukhusela imixholo ngaphakathi. Nokuba kunjalo'Ukugcina iifayile zamaphepha okanye izixhobo ze-elektroniki, unokuqiniseka ukuba'I-LL Hlala ukwimeko elungileyo, ukunciphisa imfuno yokutshintshwa kwexabiso okanye ukulungiswa.
Useto olululo lweKhabhinethi yokuGcina iFayile
Ikhabhathi yethu yeFayile yeBhodi yeNkqubo yenzelwe ukuba kusetyenziswe uluhlu olubanzi lokusetyenziswa kwamashishini ahlukeneyo:
- iiofisi-Ilungele ukugcina iifayile zabathengi, iirekhodi ze-HR, kunye namanye amaxwebhu abalulekileyo ngendlela ekhuselekileyo nelungelelanisiweyo.
- Amaziko emfundo-Igqibelele kumagumbi okufundela, amathala eencwadi, kunye neeofisi zolawulo ezifuna ukhuseleko, ukugcinwa kwerekhodi yeerekhodi, izixhobo, okanye izixhobo zokufundisa.
-Izibonelelo zempilo-Ibonelela ngokugcinwa okukhuselekileyo kwiifayile zokuzingazetha kunye neerekhodi zonyango, kunye nokuhamba nokuhamba ngokulula phakathi kwamasebe njengoko kufuneka.
-Iilayibrari kunye noVimba-Kuhle kwiincwadi zekhathalogu ezivelisa ikhathalogu, amaxwebhu aviwayo, kunye ne-Multimedia, kunye nomoya ovuthuzayo ukugcina izinto zigcinwe.
Amaziko Obugcisa-Iluncedo ekuququzeleleni, ukubiza, kunye nokugcina ilaphu, iitafile, okanye ezinye izixhobo eziphathwayo ngendlela elawulwayo, elungelelanisiweyo.
Tyala imali kulawulo loxwebhu olusebenzayo neKhabhinethi yethu yeFayile yeFayile
Namhlanje'Indawo yokusebenza, ukuhlala uhlelele kwaye ukhuselekile kubalulekile ukugcina imveliso kunye nobungcali. IKhabhinethi yethu yokuGcina iFayile idibanisa uyilo lwe-gooust, ukugcinwa okukhuselekileyo, kunye neempawu zokuhamba ngendlela eshukumayo ukuhambisa isisombululo sokugcina esipheleleyo sayo nayiphi na indawo yokusebenza. Ngokusebenza ngokutshintshana kunyeuyilo olusebenziseka lula, Le khabhinethi lutyalo-mali oluya kuphucula umbutho wakho'ukusebenza ngokukuko kunye nokuhamba komsebenzi.
Ilungele ukutshintsha indawo yomsebenzi wakho? Nxibelelana nathi namhlanje ukuze ufunde ngakumbi ngeKhabhinethi yethu yokuGcina, okanye ubeke iodolo yakho kwaye unamava izibonelelo zesisombululo esihlelwe kakuhle, esikhuselekileyo, kunye neselula sokugcina.
IXESHA LOKUGQIBELA: UNv-12 ukuya ku-2004
