Ezindaweni zanamuhla zomsebenzi ezisheshayo, ezinendawo ehlelekile nephephile yokugcina amadokhumenti kubalulekile ukuze usebenze kahle nokukhiqiza. I-File Storadotion yeKhabhinethi yenzelwe ngokucatshangelwa ukubhekana nalezi zidingo, ihlinzeka ngesisombululo esisebenzayo nesinokwethenjelwa sokugcina amadokhumenti ezinhlotsheni ezahlukahlukene, kufaka phakathi amahhovisi, izikole, imitapo yolwazi kanye. Ngokugxila kwezokuphepha, inhlangano kanye nokuhamba, leli khabethe lingengezo elihle kunoma iyiphi indawo yokusebenza ebheke ukuhambisa izinqubo zayo zokuphatha nezinqubo zayo zokuphatha.
Kungani ukhethe ikhabethe lethu lokugcina ifayili?
Noma ngabe ubhekene namafayela abucayi, amadokhumenti abalulekile, noma amadivaysi kagesi, iKhabhinethi lethu lakhiwe ukuliphatha konke. Vumela'Thatha ukubhekisisa izici ezenza le khabethe lesitoreji libe yimpahla enkulu kwindawo yokusebenza yakho.
Izici ezibalulekile zeKhabhinethi
1. I-rugged, design evikelekile yokusebenzisa isikhathi eside
Yakhelwe ngohlaka lwensimbi oluqinile, le khabethe lelo mbumbulu ukuze libekezelela izimfuno zokusetshenziswa kwansuku zonke ezindaweni ezimatasa. Ukwakhiwa kwaso okuqinile kwenza ukuthi imelane nokugqoka nokuklebhula, ukuqinisekisa isikhathi eside isikhathi eside ngokuphathwa njalo. IKhabhinethi ibuye ibe nephephileUkukhiya Kwendlela Emnyango, osiza ukuvikela amafayela ayimfihlo noma izimpahla ezibalulekile. Lesi sici sokuphepha sibaluleke kakhulu ezindaweni zokusebenza eziphatha imininingwane ebucayi, njengezibhedlela, amafemu omthetho kanye nezikole.
2. Amashalofu aguqukayo anezahlukaniso ezibaliwe zenhlangano elula
Ngaphakathi, iKhabhinethi liqhosha amashalofu amaningi aguqukayo angenziwa ngokwezifiso ukwamukela izinhlobo ezahlukahlukene nosayizi wamafayili, ama-linder, namafolda. Ishelufu ngalinye ligujwe ngezahlukaniso ezinezinombolo ezithile, ezisiza ukugcina amadokhumenti ngendlela ehlelekile, enengqondo. Ngokuthola izinombolo njalo, iKhabhinethi lenza kube lula ukuthola amafayela athile ngokushesha, ukonga isikhathi nokwenza ukunciphisa ukukhathazeka kokusesha ngezitaki ezihlekisayo. Lesi sici silungele izindawo ezinenzuzo ephezulu yedokhumenti, njengezinkampani ze-accounting, iminyango ye-HR, kanye namahhovisi okuphatha.
3. Ama-casters asebenza kanzima wokuhamba nokuvumelana nezimo
Isitoreji sethu sefayela lekhabethe lifakwe ngamasondo ama-Caster amasondo amane, okukuvumela ukuba uwuhambise ngaphandle kwamandla kusuka kwelinye igumbi kuya kwelinye. Amasondo enzelwe ukugoqa okubushelelezi, aqinisekise ukuthi iKhabhinethi lingathuthwa kalula, noma ngabe lilayishwe ngokuphelele. Amasondo amabili eza nezinqubo zokukhiya ukuze agcine iKhabhinethi limi futhi lizinzile lapho lidingeka. Lesi sici sokuhamba siwusizo ikakhulukazi ekusetshenzisweni kwamandla ashukumisayo noma lezo ezivame ukubuyisela kabusha izikhala, njengamakamelo engqungquthela, izikole, kanye nezikhala zehhovisi elibambisanayo.
4. Amaphaneli afaka umoya wokuvikelwa kwamadokhumenti kanye nokuphuma komoya
Umoya omncane u-Ventilation yisici esibucayi sokulondolozwa kwamadokhumenti, ngoba kuvimbela ukwakheka komswakama okungaholela ekubumbeni noma isikhutha kumadokhumenti ephepha. IKhabhinethi yethu inepaneli eliseceleni umoya ovumela ukuhamba kwendiza okuqhubekayo, ukunciphisa ingozi yokulimala komswakama. Lo mklamo wenza kube ukukhetha okuhle kakhuluUkugcina Izingobo Zokugcina noma amarekhodi abalulekile esikhathini eside. Ngaphezu kwalokho, umoya omncane uyasiza lapho ugcina amadivaysi kagesi, njengoba kuvimbela ukushisa ngokweqile futhi kuqinisekisa ukuthi amadivayisi agcinwe ngokuphepha ezimeni ezifanele.
I-5. Ukuphathwa kwamakhebula okuhlanganisiwe kwamadivayisi ahlanzekile amadivayisi
Ngenkathi ikakhulukazi yenzelwe amafayela, leli khabethe liphinde lahlambisa ukugcinwa kwamadivayisi kagesi afana nama-laptops, amaphilisi kanye neminye imishini ephathekayo. Ishelufu ngalinye linohlelo lokuphathwa kwamakhebula esiza ukugcina izintambo zamandla zihlelwe futhi ziphume endleleni. Lokhu kubaluleke kakhulu ezikhungweni zemfundo noma izikhungo zokuqeqesha lapho kugcinwa khona amadivayisi amaningi futhi akhokhiswa ubusuku bonke. Ngohlelo lwekhebula oluhleliwe, ungakugwema imfuhlumfuhlu yezintambo ezibunjiwe futhi wenze inqubo yokushaja iphephe futhi isebenze kakhudlwana.
I-6 ingaphakathi elingaphakathi lomthamo wokugcina omkhulu
Isitoreji sethu se-File Cinetory Ikhabethe senzelwe ukubamba inani elikhulu lamafayela noma amadivaysi ngaphandle kokuyekethisa ekusebenzeni kahle kwesikhala. Ingaphakathi elibanzi linikeza indawo eningi yamadokhumenti abalulekile, imishini, kanye nezinto zasehhovisi. Ngokuhlanganisa izidingo zakho zesitoreji kuyunithi eyodwa ehleliwe, unganciphisa imfuhlumfuhlu yedeski bese udala ukukleliswa okwengeziwe,ebukeka kahle indawo yokusebenza.
Izinzuzo Zokusebenzisa Ikhabethe Lokulondolozwa Kwefayela
1. I-Enhanced Organisation nokutholakala
Ngokuhlelwa kwayo okuhlelekile kanye nezahlukaniso ezibaliwe, leli khabethe livumela inhlangano eqondile, okwenza kube lula ukulandela amadokhumenti abalulekile. Lokhu kufinyeleleka okuthuthukile kusheshisa ukugeleza kwansuku zonke futhi kunciphisa isikhathi esichithwe ukusesha kwamafayela afakwe kabi. Noma ngabe ugcwalise amarekhodi amaklayenti, imibiko yezokwelashwa, noma amashidi wokusungula, ukuba nendawo ezinikezele ukuze ugcine yonke into ngokuhlelekile ingenza umehluko omkhulu ekukhiqizeni.
2. Ukuphepha okuthuthukile kanye nobumfihlo
IKhabhinethi'Umnyango ovalelwe uhlinzeka ngesendlalelo sokuphepha, uqinisekise ukuthi imininingwane eyimfihlo ihlala ivikelekile. Lokhu kubalulekile ezikhungweni eziphatha izinto ezibucayi, njengamarekhodi eziguli, izinkontileka zeklayenti, noma imibiko yezezimali. Ngokugcina amadokhumenti kwikhabethe elikhiyiwe, ungavikela inhlangano yakho'Imfihlo futhi ulondoloze ukuhambisana nemithetho yokuvikela idatha.
3. Incishisiwe yendawo yokusebenzela
I-Workpace Ehlelekile Ifakazelwa Ukuthuthukisa Ukukhiqiza Nokugxila. Ngokugcina amafayela kanye nokuhlinzekwa kule khabethi, ungakhulula isikhala sedeski elibalulekile, udale indawo yokuhlanza futhi esebenza kahle. Lokhu kuncishiswa kwe-clutter nakho kunikeza ihhovisi lakho ukubukeka okubangelwa ngokwengeziwe futhi okuhle, okwenza umbono omuhle kumakhasimende nezivakashi.
I-4
Ngezindawo zokusebenza ezivame ukudinga ukuhambisa amafayela noma imishini phakathi kweminyango, amakamelo okuhlangana, noma amaklasi, le khabethe'Isici sokuhamba sibalulekile. Mane nje ukhiphe iKhabhinethi lapho likhona'Iyadingeka futhi ikhiye amasondo endaweni. Ukuguquguquka okuhlinzekwayo okunikezwe amasondo okwenza le Khabinethi ilungele izikole,Izikhala zokusebenzisana, noma noma yiluphi uhlelo lapho ukuguquguquka kubalulekile.
5. Ukulondolozwa kwemibhalo ebalulekile nemishini
Ngokuvimbela ukwakha umswakama futhi unikeze ukuphathwa kwamakhebula, leli khabethe lisiza ukuvikela okuqukethwe ngaphakathi. Noma ngabe wena'Ukugcina amafayela amaphepha noma amadivaysi kagesi, ungaqiniseka ukuthi'I-LL ihlale isesimweni esihle, yehlisa isidingo sokubuyiselwa okubizayo noma ukulungiswa.
Izilungiselelo ezifanele zekhabethe lokulondolozwa kwefayela
I-File Storadorm Storadom COWERS yakhelwe ukusetshenziswa okuhlukahlukene okusetshenziswayo kuyo yonke imikhakha ehlukene:
- Amahhovisi-Ilungele ukugcina amafayela amaklayenti, amarekhodi we-HR, neminye imibhalo ebalulekile ngendlela ephephile nehlelekile.
- Izikhungo zemfundo-Iphelele amakilasi, imitapo yolwazi, namahhovisi okuphatha adinga ukugcinwa okuphephile, ukugcinwa kwamarekhodi amarekhodi, amadivayisi, noma izinto zokufundisa.
- Izikhungo zezempilo-Inikeza isitoreji esivikelekile samafayela wesiguli ayimfihlo namarekhodi ezokwelapha, ngokuhamba ukuze uhambisa kalula phakathi kweminyango njengoba kudingeka.
- Imitapo yolwazi kanye nezinqolobane-Kuhle ngezincwadi zokubeka izinhlu, amadokhumenti okugcina umlando, kanye ne-multimedia, umoya ukuze izinto zigcinwe.
- Izikhungo zobuchwepheshe-Iwusizo ekuhleleni, ukushaja, kanye nokugcina ama-laptops, amaphilisi, noma amanye amadivayisi aphathekayo ngendlela ephethwe, ehlelekile.
Tshala imali ekuphathweni okusebenzayo kwedokhumenti nge-file yokugcina ifashini
Kunamuhla'Indawo yokusebenza, ukuhlala okuhlelekile futhi kuvikelekile kubalulekile ukuze kugcinwe umkhiqizo nobungcweti. Isitoreji sethu sefayela leKhabhinethi lihlanganisa ukwakheka okuqinile, isitoreji esivikelekile, kanye nezici ezisebenzayo zokuhamba ukuletha isixazululo esibanzi sokugcina sanoma iyiphi indawo yokusebenza. Ngokusebenza kwayo okuguquguqukayo kanyeIdizayini evumelana nomsebenzisi, le khabethe lingukutshalwa kwemali okuzothuthukisa inhlangano yakho'ukusebenza kahle nokuhamba komsebenzi.
Silungele ukuguqula indawo yakho yokusebenza? Xhumana nathi namuhla ukuze ufunde kabanzi ngekhabethe lethu lokugcina ifayela, noma ubeke i-oda lakho bese uhlangabezana nezinzuzo zesisombululo esihleliwe, esivikelekile, esivikelekile neselula.
Isikhathi sePosi: Nov-12-2024
